USTA National Tennis Center Inc.

Administrative Assistant, Legal

Job Post Information* : Posted Date 2 weeks ago(11/15/2022 10:02 AM)
ID
2022-3888
# of Openings
1
Category
Administrative/Clerical
Company : Name
USTA National Headquarters, White Plains, NY

Overview

Administrative Assistant will provide administrative and secretarial support to the Associate General Counsel & DCLO USTA; GC USTA Foundation; General Counsel USTA NTC; Senior USTA Counsel; and Counsel. Must be willing to work in a "hybrid/flex" environment which will require both on-site and remote work as designated by USTA, and may be updated from time to time.

Responsibilities

  • Provide complete secretarial and administrative support including heavy phone and email contact, scheduling, expense reports, travel arrangements, meeting preparation, word processing, and mail processing and shipping for the purpose of supporting four attorneys.
  • Draft, format, and edit legal correspondences, documents, and memoranda.
  • Knowledge of legal processes, procedures, and terminology strongly preferred.
  • Assist Records Manager with maintaining case files for the department, including litigation files, general files, and tracking and indexing waivers. In addition, provide back-up to Records Manager utilizing internal document management system.
  • Administer and manage a system of tracking requests to provide Certificates of Insurance.
  • Manage the annual Insurance renewals for the various corporations, including interaction with the business units and broker to complete the annual applications.

Maintain and manage the annual charitable filings for the USTA Foundation in all 50 state including reviewing the annual applications and ensuring all deadlines are met.

  • Maintains and/or creates files or record keeping systems. Sorts, labels, files, and retrieves documents or other materials.
  • Maintain, update, and troubleshoot calendaring schedules and appointments. Prepare and coordinate materials, in advance, related to all meetings and appointments.
  • Provide support to the notice process for the nomination and election of new Board Members (USTA and Foundation), as well as new members of the Nominating Committee and the election of the Elite Athlete and Representative to the USOC AAC.
  • Process incoming subpoena or requests for information including, gathering requested information and preparing formal response.
  • Track and maintain Continuing Legal Education and attorney registrations for Associate General Counsel & DCLO.
  • Provide Notarial services when requested.
  • Other special projects and duties as assigned.
  • Flexibility to work overtime as needed.

Qualifications

  • Minimum 7 years legal secretarial experience (some corporate and/or litigation experience preferred) supporting multiple attorneys. Prefer a minimum of 5 years in this role in a law firm.
  • Strong organizational and problem-solving skills.
  • Excellent writing skills and ability to draft correspondence, grammar, spelling and punctuation.
  • Ability to conduct research, including legal and general topics and prepare summary of findings.
  • Ability to interact with all levels of management.
  • Professional demeanor and strong interpersonal and communications skills.
  • Ability to handle confidential matters discreetly.
  • Excellent command of MS Office (Word, Excel, and Outlook) and Google Business Suite (Gmail, Google Hangouts, and Google Sheets).
  • Familiarity with computer applications (Internet, CD ROM’s) and case management software.
  • Self-starter with ability to prioritize and handle multiple tasks concurrently.
  • Notary Public a plus.
  • Position is considered non-exempt.
  • Must be willing to work in a "hybrid/flex" environment which will require both on-site and remote work as designated by USTA, and may be updated from time to time.

Pay range in the United States
Exact compensation may vary based on skills, experience, and location.
Base salary
$46,000/yr -57,000/yr

This is a full-time, non-exempt position intended to work 35 hours per week.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed