USTA National Tennis Center Inc.

Coordinator, Operations

Job Post Information* : Posted Date 1 month ago(3/12/2024 2:42 PM)
ID
2024-4224
# of Openings
1
Category
Administrative
Company : Name
US-FL-Lake Nona

Who We Are

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

 

Why Work for the USTA?

 

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!

 

The Role 

 

The overall purpose of the Operations Coordinator position is to provide crucial support to the Operations Manager within the Chief Executive's office, playing a central part in ensuring the seamless execution of operational activities, contributing to the overall success of the Chief Executive's office and projects involving the CT Leaders

Operational Support:

  • Partner with the Operations Manager to streamline day-to-day operations and implement efficient processes.
  • Utilize USTA templates for monthly reports, board documents, and correspondence to Sections. Create and edit various documents with precision, ensuring consistency with organizational standards.
  • Monitor and manage office supplies, inventory, and procurement processes.
  • Collaborate with internal and external stakeholders to streamline operational processes and enhance efficiency.
  • Assist in monitoring and managing budgets related to operational activities, reporting discrepancies, and proposing corrective actions. 
  • Assist in managing executive calendar, scheduling appointments, and coordinating meetings, including preparing necessary materials (pre-reads & meeting summaries).
  • Facilitate communication within the office and with external partners, ensuring a prompt and professional response to inquiries.
  • Arrange travel itineraries, accommodations, and logistics, ensuring smooth travel experiences.
  • Prepare correspondence and create reports and manuals using Google Suite.
  • Contribute to the development of training manuals.
  • Managing vendor relationships, including entering into new and maintaining existing agreements in coordination with the legal department, tracking services rendered, and processing invoices.
  • Responsible for all administrative details pertaining to meetings, workshops, special events, and office operations.
  • Assist in event planning and coordination for both internal and external activities such as meetng  and conferences.
  • Research related products or business segments

Who You Are

.To be successful in the role of Operations Coordinator, the candidate should possess a combination of skills, experiences, and personal attributes that align with the diverse responsibilities of the position. Here are key qualifications that would contribute to success:

  • Minimum of 5 years of experience working in a professional office or corporate environment, preferably supporting executives.
  • Proven ability to manage tasks with precision, ensuring accuracy in all operational activities.
  • Strong attention to detail with the ability to produce accurate and high-quality work.
  • Strong proficiency required in using office software (Microsoft Office Suite, Google Workspace), and other relevant tools. Familiarity with project & calendar management tools are essential.
  • Demonstrated professionalism when dealing with executives, clients, and colleagues.
  • Excellent organizational skills
  • Proactive and self-motivated, capable of taking initiative and anticipating the needs of the executive team.
  • Ability to create and edit various documents with precision, ensuring consistency with organizational standards.
  • Exceptional organizational and multitasking abilities, capable of managing multiple priorities and deadlines.
  • Ability to adapt to a fast-paced work environment and handle unexpected changes or challenges.
  • Excellent written and verbal communication skills, maintaining a clear and concise communication style.
  • Demonstrated ability in organization, planning, coordination, and data management
  • Maintain a high level of discretion and confidentiality when handling sensitive information.
  • This position is designated as "hybrid/flex" in Orlando and may allow for both remote and on-site work.
  • Position is considered non-exempt

What We Offer

At the USTA, we know people are our most important asset. For this reason, we offer a comprehensive benefits package designed to meet the needs of a diverse workforce!

  • Flexibility: Our Hybrid with Flexibility approach combines a balance of remote working with in-office collaboration to spark teamwork and creativity.
  • Comprehensive benefits designed to meet your unique needs: Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance are a small part of our offerings.
  • Time to recharge and energize: Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess.
  • Plan for your future financially and professionally: 401(k) with employer matching (up to 3%), promotional and growth opportunities, Learning and Development programs to learn on the job, and up to $5,000 for tuition reimbursement, per academic year.
  • Mental and emotional wellness: Resources for overall well-being including mental health and meditation benefits.
  • Other cool perks: A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events are just a few of the optional benefits available.

The expected range for the base salary for this position is $42,000- 50,000 with paid overtime. This range does not include any additional pay or benefits for which a person may qualify. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.

Come One, Come All

We strongly encourage you to apply if you’re interested; we'd love to learn how you can “serve” our team with your unique experience!

USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.

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